In the world of nonprofits, where efficiency is key, and budgets are tight—the process of managing documents can often be tedious and time-consuming. Requesting signatures and collecting information from stakeholders is necessary and important, but is also often accompanied by an inefficient process or an expensive subscription or tool.

From donation agreements and volunteer forms to contracts with vendors, we know that having a streamlined and budget-friendly option to complete these tasks would be ideal.

We’re excited to highlight one of our favorite tools: Google eSignature. The first of Client Cloudcare’s favorite tools for thrifty nonprofits. This tool brings nonprofits (or really, any organization) a simpler, more affordable way to get documents signed—and one that seamlessly integrates with the tools already used. We’ve tried it out at Client Cloudcare and love how simple, versatile, and budget-friendly it is. 

In this blog, we’ll dive into the key features of this new tool, how to get started, and the benefits it brings to your organization. Let’s make document management easier and give your team more time to make a real impact!

Why do we like Google eSignature?

• • Cost: Many nonprofits can’t afford enterprise-level eSignature solutions. Google eSignature is included in Google Workspace Individual and some nonprofit plans—no extra subscription needed.
  • Efficiency: The tool reduces friction by keeping everything within Google Docs—no exporting, uploading, or toggling between apps.
  • Remote Readiness: Need a volunteer to sign a waiver from another state? No problem. This tool supports remote, secure, and timestamped signatures.
  • Tracking: You can view the status of every request directly from your Google Drive—no chasing down emails or wondering if something got lost in spam.

Key Features

• • Send signature requests directly from Google Docs or PDFs.
  • Insert fields like signature, initials, name, date, and custom text.
  • Assign multiple signers (up to 10 per document).
  • Track the status of pending, completed, or canceled requests.
  • Store signed PDFs automatically in Google Drive.
  • Customize emails and placeholder fields for a more personalized signer experience.

Quick Tips: Things to be aware of when using Google eSignature

• • No in-app reminders: You’ll need to nudge signers manually if they haven’t completed the form.
  • Field assignment confusion: Fields must be assigned to the correct signer manually—forgetting to do this can delay completion.
  • Creates a new Doc: Once you send the document for signatures, a locked pdf will be created and you can find it in your My Drive. This will be separate from the original document you’ve created.

If you’d like a user-friendly tutorial on how to use this tool step-by-step, you can download our guide here!

Frequently Asked Questions

Conclusion

At Client Cloudcare, we’re always looking for ways to help our nonprofit clients work smarter, not harder. Google eSignature is the perfect example of a tool that checks all the boxes—affordable, easy to use, and designed to save time. As nonprofits juggle limited resources, this tool helps take the stress out of paperwork so your team can focus on what really matters—making a difference.